Case Study

Successful Digitization of Personnel Files for Two Major Corporations

LKPU Payroll provides comprehensive support in selecting providers, optimizing processes, and implementing the digital personnel file system.

At A Glance

Recording current status
Provider selection
Process optimization and documentation
Definition of digital personnel file structure and contents
Authorization concept creation
Scanning of legacy files
Project management, subject matter experts, PMO, Consultants, Employees
Duration: 8 Months

The Story

Two prominent billion-dollar corporations are embarking on the digital transformation of their personnel files. LKPU Payroll plays a crucial role in facilitating this process, providing support in selecting suitable providers, optimizing processes, and successfully implementing the digital personnel file system.

  • Conduct a comprehensive analysis of the existing personnel file system to assess its current state and identify areas for improvement.
  • Facilitate the selection process for suitable providers, considering their capabilities, expertise, and alignment with the corporations’ requirements.
  • Identify opportunities for process optimization within the personnel file management workflow and document the optimized processes for future reference.
  • Define the structure and contents of the digital personnel file, ensuring it meets legal requirements, data security standards, and the specific needs of the corporations.
  • Develop an authorization concept that outlines access levels, permissions, and data protection measures to maintain data confidentiality and integrity.
  • Implement a scanning process to digitize the existing physical personnel files, ensuring a smooth transition from paper-based to digital documentation.

How We've Helped Clients

Enhancing Master Data Quality for an IT/Financial Service Provider

Standardization and Digitization of HR Processes for a Leading Retail Company

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